Location: Nairobi, Kenya

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Department Summary

CMMB’s Finance Department plays a critical role in ensuring that CMMB efficiently and effectively utilizes its resourcesin achieving its program goals through least cost and value for money. The Finance department strives to ensure thatall expenditures are in compliance with both CMMB policies, donor requirements and National laws. Through a team of dedicated staff, the team upholds utmost integrity, honesty and love in the execution of their roles to achieve CMMB’s vision, mission and core values.

CMMB has been working in Kenya for almost 16 years. CMMB works to ensure that the most vulnerablepopulations, especially mothers and children, have access to quality services in health care, health promotion andillness prevention.

Overview

Reporting to the Finance Manager, the Finance Officer will support the mission, goals, and operations of the Catholic Medical Mission Board (CMMB) in Kenya through the provision of accurate, complete, and timely professional financial services.

Responsibilities

  • Provide guidance on and implement CMMB’s financial policies, procedures and donor compliance
  • Ensure that all accounting transactions are processed accurately, completely and in a timely manner in line with the Chart of Accounts through the Abila software (MIP) accounting
  • Support the monthly preparation of the financial accounts and their timely submission to New York; and ensure theintegrity of the intra—company
  • Assist in the financial management and compliance procedures in the assigned grants/projects and officeoperational activities to include:
    • FormulationandMonitoringofprojectbudgetsand expenses
    • examination and verification of payment schedules, purchase, orders, work orders, consultantagreements, expense reports and travel advances for accuracy and evidence of authorized approval
    • preparation of vouchers, cheques, mpesa and EFT payments and processing of allocations (i.e., salaries)based on proper supporting documentation, authorized approval authorities and budget
    • Invoicing/tracking of accounts receivable and cash
    • Monitoring ofproject cash flows,and preparation requests for cashadvances for assigned
    • Issuance and Liquidation of employee receivables in line with manual records/expense forms from staffas per CMMB advances
    • Verificationandreconciliationofpettycash
    • Liquidation of employee receivables in line with manual records/expense forms from staff and actioning onoverdue advances
    • Preparationofdonorandcompliance–relatedreports
    • Conductingsitevisitsandtrainingofbothfinanceandproject staff
    • Timelyprojectliquidationsandquarterly/endofyearprojectfinancial closeouts
    • Adherence to CMMB indirect cost recovery policy and the transparent and timely calculation and allocationof shared direct costs
    • Supportthecontrolandinventoryofofficeandgrant
  • Assist in the management of the accounts payable and receivable
  • Assistinthepreparationof bank
  • Assist in the preparation/review of payrolls to include accuracy of salary payments and related statutory/payroll deductions, and their timely remittance to staff and vendors (i.e., PAYE, NHIF, NSSF, SACCO, various insurance companies)
  • Supportintheannualaudit preparationsforCMMBandpartnersbyavailingalldocuments
  • Ensure all financial assets are adequately safeguarded and all financial documents are securely
  • Ensure availability of accurate, complete, and timely financial information for decision making purposes bysenior
  • File all accounting vouchers and documents
  • Assist in other program implementation activities and miscellaneous finance duties as required and assigned by the Senior Manager Finance & Administration

Qualifications

  • You have a Bachelor’s degree in Commerce (BCOM) or Business Administration majoring in accounting or
  • You have a minimum of at least five (5) years of accounting experience in a similar capacity working with an international NGO or donor funded
  • You have Professional Accountancy Qualifications (CPAK/ACCA)
  • You possess a high degree of integrity, and a strong commitment to CMMB’s
  • You demonstrate strong inter-personalskillsandtheabilitytotransferknowledgeandvisitproject
  • You have hands on application of Microsoft Office, (Word, Excel, and PowerPoint); working knowledge of Abila (Sage) accounting software preferred.
  • You have demonstrable Knowledge of MPESA Bulk Payment System
  • Excellent verbal and written communications skills to include conflict resolution, priority management, and managing expectations of multiple
  • You are comfortable working for a faith-based
  • You believe in CMMB, where we are going, and what we can do together to achieve Healthier Lives Worldwide.

How to apply

All applications must be received by 25th May 2023. Click here to apply. 

Note: Only Shortlisted candidates will be contacted.