Careers

Location: Long Island City (Queens), NY

Click here to download job description. 

Overview

The Medical Donations Program is CMMB’s largest and most far-reaching program. During FY 2022, a wide range of “gifts in-kind” (GIK) pharmaceutical products and medical supplies were donated by pharmaceutical and medical supply partners, and distributed from our 33,000 square foot Distribution Center to CMMB’s vetted and approved donation recipients (donees) to increase access to healthcare and to strengthen health systems in low-resource countries. CMMB medical donations are distributed free of charge through CMMB’s extensive network of partners for use by health facilities and medical practitioners serving patients throughout the developing world, without discrimination based on gender, faith, ethnicity, etc.

The Position

CMMB is recruiting for the position of Operations & Supply Chain Manager for our Distribution Center in Long Island City (Queens), New York. The role is on-site and reports directly to the Vice President, Medical Donations Program. This Manager will have two direct reports.

As a member of the Medical Donations Program team, you will contribute leadership and excellence in inventory data management (inbound, on hand, and outbound product), project management, and program compliance. The role will work closely with the Vice President to advance execution of the department’s strategy and utilization of best practices in medical donations; as well as oversee coaching and development of the MDP floor team by supporting excellence in supply chain operations, to help build a truly customer focused team. You will actively contribute to delivering on the organization mission and priorities.

As the Operations & Supply Chain Manager at the Distribution Center, you will collaborate and work closely with the Floor Team Supervisor to ensure accuracy in: inventory data and documentation, inventory management, compliance and provide oversight for all products flowing through CMMB’s Medical Donations Program. You are responsible for oversight of building management and associated vendor management (inc. equipment, software, shippers. You will ensure all business activities follow applicable federal, state, and city laws, rules, and regulations. You will oversee workforce safety (inc. OSHA compliance) coaching and development of the team by infusing best practices in supply chain operations, to help build a truly customer focused team. This position is expected to work proactively and transparently in close collaboration with off-site Medical Donations Program team members and other functions within the organization, as well as with external vendors and partners.

Duties & Responsibilities:

• Coordinate with the Medical Donations Program team to efficiently channel donated and/or purchased medical products to appropriate designated donees (health facility and organization partners).
• Model operational excellence and help create vibrant team culture. Foster a consistent and highlevel of engagement and performance.
• Ensure the accurate valuation of all GIK donations in line with generally accepted accounting
  principles (GAAP) and industry standards, including accuracy of sales orders as well as product andshipment documentation.
• Oversee building security and property maintenance. Ensure all operations adhere to applicable local, state, federal rules, laws and regulations. Maintain New York State Pharmacy License.
• Ensure maintenance of strong internal controls; safeguard inventory and organizational assets.
• Manage CMMB Warehouse Management System (HighJump Edge) vendor. Oversee accuracy of data and reporting. Oversee data analysis of inventory and constituent data in HighJump Edge for project management, decision making and efficiency.
• Provide accurate, complete and timely financial and operational information and data/trend analyses. Oversee monthly financial reporting.
• Manage Distribution Center budget and approve designated vendor invoices for payment.
•  Oversee the cost-effective and timely procurement of vendor services, materials, equipment and office supplies in compliance with CMMB procurement policies and procedures.
• Adhere to donor restrictions, best practices in inventory management and distribution of medical donations. Ensure adherence to World Health Organization (WHO) standards for medical product donations.
• Implement programmatic as well as organization-wide priorities. Evaluate and improve systems, processes and procedures. Collaborate with counterparts in CMMB Country Offices (staff in Haiti, Peru, Kenya, South Sudan, and Zambia) as well as global partners.
• Identify, troubleshoot & resolve systemic and ad hoc receiving, warehousing, inventory valuation, distribution planning, shipping, information reporting, IT systems, logistical, compliance and administrative issues. Identify, mitigate and report on key operational risks.
•  Continuously enhance inventory management processes, enhance performance/execution evaluation methods, and implementing adjustments to optimize distribution structure, process, systems and people performance. Design and deliver donee- and patient-centric solutions.
• Drive innovation and operational effectiveness. Coach and support strong, motivated team centered on advancing departmental and organizational priorities. Identify and support staff development needs.
• Foster a culture of accountability, integrity and adherence to organizational policies and standards.
• Maintain updated Distribution Center Standard Operating Procedures (SOPs).
• Ensure OSHA compliance and workforce safety.
• Ensure ongoing and complete audit preparation conducted and executed. Respond to all audit enquiries.
• Advance and implement best industry practices leading to: (i) enhanced internal controls; (ii) improved compliance, information gathering and reporting; (iii) strengthened workplace practices; and (iv) mitigation of associated risks.
• Champion departmental and organization-wide activities and strategies. Represent department by participating in workgroups as applicable to advance the organization mission.

Qualifications and Experience:

• 10 plus years of relevant global health, supply chain management, warehousing, logistics and distribution experience with pharmaceutical products and medical supplies in either a pharmaceutical company or international NGO; 3 plus years at the managerial/supervisory level
  or
• Bachelor’s degree in Supply Chain Management, Business, Economics or IT; 3 plus years at managerial/supervisory level
• Demonstrated leadership, people management and team-building skills
• Leads by example; Extremely high attention to detail
• Warehouse Management System management experience (especially MS Database or HighJump Edge). Inventory valuation/Redbook knowledge, a plus. SQL server reporting skills, a plus.
• Proficiency utilizing Microsoft Office, especially Excel
• Hands-on, responsive and organized individual. Quickly identifies and collaborated to resolve operational problems
• Strong Communication skills. Strong collaboration skills
• Strong inter-personal and mentoring skills
• Works effectively under pressure. Ability to manage competing priorities
• Demonstrated record of high ethical standards, strong operational stewardship, and good businessjudgement
• Strong customer focus
• Demonstrated ongoing professional education
•  Forklift certification, a plus
• Commitment to CMMB’s mission, core values and ethics standards
• Comfortable within the context of a faith-based organizational setting
• Master’s degree and or relevant supply chain management/logistics certifications a plus

CMMB is committed to fair and equitable compensation practices.
The pay for this role starts at $70,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.

EEO Statement:
At CMMB, we embrace diversity and demonstrate compassion towards all people—it is one of our core values. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. CMMB is proud to be an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. CMMB strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, creed or religion, color, national origin, disability, predisposing genetic characteristics, marital status, sex, gender, gender identity, gender expression, pregnancy, age, sexual orientation, military or veteran status, citizenship, status as a victim of domestic violence, or any other protected classification under applicable federal, state, or local laws. This statement applies to all terms and conditions of employment. CMMB is committed to fostering an inclusive and accessible experience for all job seekers-- If reasonable accommodation is needed, you may contact us at humanresources@cmmb.org.

To learn more about us, visit our website at www.cmmb.org.

How to apply
Visit our careers page for more information, and click here to apply.

Location: Nairobi, Kenya

Click here to download job description. 

Department Summary

CMMB’s Finance Department plays a critical role in ensuring that CMMB efficiently and effectively utilizes its resourcesin achieving its program goals through least cost and value for money. The Finance department strives to ensure thatall expenditures are in compliance with both CMMB policies, donor requirements and National laws. Through a team of dedicated staff, the team upholds utmost integrity, honesty and love in the execution of their roles to achieve CMMB’s vision, mission and core values.

CMMB has been working in Kenya for almost 16 years. CMMB works to ensure that the most vulnerablepopulations, especially mothers and children, have access to quality services in health care, health promotion andillness prevention.

Overview

Reporting to the Finance Manager, the Finance Officer will support the mission, goals, and operations of the Catholic Medical Mission Board (CMMB) in Kenya through the provision of accurate, complete, and timely professional financial services.

Responsibilities

• Provide guidance on and implement CMMB’s financial policies, procedures and donor compliance
• Ensure that all accounting transactions are processed accurately, completely and in a timely manner in line with the Chart of Accounts through the Abila software (MIP) accounting
• Support the monthly preparation of the financial accounts and their timely submission to New York; and ensure theintegrity of the intra—company
• Assist in the financial management and compliance procedures in the assigned grants/projects and officeoperational activities to include:
  • FormulationandMonitoringofprojectbudgetsand expenses
  • examination and verification of payment schedules, purchase, orders, work orders, consultantagreements, expense reports and travel advances for accuracy and evidence of authorized approval
  • preparation of vouchers, cheques, mpesa and EFT payments and processing of allocations (i.e., salaries)based on proper supporting documentation, authorized approval authorities and budget
  • Invoicing/tracking of accounts receivable and cash
  • Monitoring ofproject cash flows,and preparation requests for cashadvances for assigned
  • Issuance and Liquidation of employee receivables in line with manual records/expense forms from staffas per CMMB advances
  • Verificationandreconciliationofpettycash
  • Liquidation of employee receivables in line with manual records/expense forms from staff and actioning onoverdue advances
  • Preparationofdonorandcompliance–relatedreports
  • Conductingsitevisitsandtrainingofbothfinanceandproject staff
  • Timelyprojectliquidationsandquarterly/endofyearprojectfinancial closeouts
  • Adherence to CMMB indirect cost recovery policy and the transparent and timely calculation and allocationof shared direct costs
  • Supportthecontrolandinventoryofofficeandgrant
• Assist in the management of the accounts payable and receivable
• Assistinthepreparationof bank
• Assist in the preparation/review of payrolls to include accuracy of salary payments and related statutory/payroll deductions, and their timely remittance to staff and vendors (i.e., PAYE, NHIF, NSSF, SACCO, various insurance companies)
• Supportintheannualaudit preparationsforCMMBandpartnersbyavailingalldocuments
• Ensure all financial assets are adequately safeguarded and all financial documents are securely
• Ensure availability of accurate, complete, and timely financial information for decision making purposes bysenior
• File all accounting vouchers and documents
• Assist in other program implementation activities and miscellaneous finance duties as required and assigned by the Senior Manager Finance & Administration

Qualifications

• You have a Bachelor’s degree in Commerce (BCOM) or Business Administration majoring in accounting or
• You have a minimum of at least five (5) years of accounting experience in a similar capacity working with an international NGO or donor funded
• You have Professional Accountancy Qualifications (CPAK/ACCA)
• You possess a high degree of integrity, and a strong commitment to CMMB’s
• You demonstrate strong inter-personalskillsandtheabilitytotransferknowledgeandvisitproject
• You have hands on application of Microsoft Office, (Word, Excel, and PowerPoint); working knowledge of Abila (Sage) accounting software preferred.
• You have demonstrable Knowledge of MPESA Bulk Payment System
• Excellent verbal and written communications skills to include conflict resolution, priority management, and managing expectations of multiple
• You are comfortable working for a faith-based
• You believe in CMMB, where we are going, and what we can do together to achieve Healthier Lives Worldwide.

How to apply

All applications must be received by 25^th May 2023. Click here to apply. 

Note: Only Shortlisted candidates will be contacted.

Location: Remote with 10% travel and 10% weekend/overnight

Click here to download job description.

Overview

The Finance and Admin department is responsible for the provision of cross-cutting, client-focused services in the areas of accounting, budget, treasury, information technology, administration, risk management, and grants. These strategic, operational, knowledge and accountability-based services will add significant value to the successful fulfillment of CMMB’s global strategy.

Assist the Sr. Director of FP&A with the tools and systems to automate work, provide consistent tools and templates and integrate and use an ERP system as efficiently as possible.

Responsibilities

Accounting Systems

• Ensure that the ERP provides Senior management with timely and accurate financial data. Ensure that the system meets all internal and external (Grantor, Municipalities, and Federal) reporting requirements and are in compliance with Generally Accepted Accounting Standards (GAAP) for audit purposes.

Staff and Department Administration

• Manage the ERP system with adequate back up and continuous development and improvement

ERP Administration

• A successful candidate will have had some experience with large-scale SaaS platforms, as well as client service and IT operations experience. Ideally, they must be a problem solver, intellectually curious, detail & process oriented with accounting knowledge. While functioning as part of a cohesive team, this person must also be able to work independently with internal end users to assist them with their functional and technical processing issues.
• This mission critical system manages all aspects of CMMB’s financials, including general ledger, AR, AP, purchasing, contract billing, time & expense processing. This new position will have broad exposure to all facets of SaaS management. Working collaboratively with application specialists, operation staff and stakeholders, this candidate will support and optimize our new ERP platform, focusing on three key areas:
• Platform Management
  • From managing application & role security to learning/supporting cloud & application administration processes, this role will be critical in maintaining a secure and optimally functioning platform.
  • The candidate for this role will participate in routine application upgrades, working with IT and our functional teams to ensure a smooth upgrade experience.
• Application Configuration & Troubleshooting
  • From researching new features to conducting root cause analysis, this candidate will be responsible for application changes as well as triaging system incidents.
• Custom Development
  • There will be opportunities to use SQL skills for stored procedure/customization development. This is a growth role; with a mature and highly functioning team in place, we are looking for a candidate willing and open to learn from others.

Financial Management FP&A

• Analyzing financial and operational results to better understand company performance.
• Utilizing BI tools to delivery meaningful insights into business performance.
• Communicate to senior management the reasons behind the product/department performance and results.
• Provide detailed analysis and commentary on cost center results.
• Reviewing operations and recommending new productivity or cost saving initiatives
• Preparing business cases to support new investment, strategic and other business decisions.
• Reviewing existing processes and procedures to develop recommendations for improvement efforts.
• Evaluating previous budgets, expenditures to develop and implement future budgets.
• Communicating results and recommendations to senior management for improvements that will lead to cost reduction, revenue generation and streamlining operations.
• Provide insights to senior management around financial modelling, forecasts and performance management objectives.

Other

• Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; advising management on needed actions.
• This role also requires 10% of travel, 10% overnight and weekends.
• Note: These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.

Qualifications and Requirements

• Minimum of 10 years of relevant analytical experience.
• Ability to formulate application solutions and program logic from business requirements.
• At least 3 years working with SaaS/ERP systems or related experience.
• BA/BS in Computer Science, MIS or Finance related field is preferred.
• Familiarity with various ERP systems
• Knowledge of basic accounting principles
• Strong written, oral, and interpersonal communication skills
• Highly self-motivated and directed.
• At least 1-2 years working with MS SQL or similar query language.
• Significant analytical skillset, including the utilization of BI and reporting tools.
• Strong quantitative abilities
• Able to solve complex problems.
• Excellent communication skills with ability to build relationships.
• Strong influencing and interpersonal skills
• Advanced computer software skills, including writing macros in Excel and other accounting packages.

Behavioral Competencies

Demonstrate CMMB’s core values in action:

• Collaboration: To work in partnership for locally sustainable solutions
• Love:  To embrace and be compassionate towards all people
• Excellence: To deliver sustainable, quality, and impactful results
• Accountability: To hold ourselves and each other to high ethical standards and practices, that maintains the good name of CMMB around the world
• Respect: To act always with integrity, and to value and honor the dignity of all.

Additional

• Integrity – personal and professional
• Leadership – must lead by example
• Ability to constantly manage multiple tasks simultaneously.
• Ability to change with a dynamic environment and manage stress of the change.
• Must be authorized to work in the United States.
• Comfortable working for a faith-based organization.

CMMB is committed to fair and equitable compensation practices

The starting pay range for this role for candidates in New York is $70,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This range may be different in other locations.

EEO Statement

At CMMB, we embrace diversity and demonstrate compassion towards all people—it is one of our core values. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. CMMB is proud to be an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. CMMB strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, creed or religion, color, national origin, disability, predisposing genetic characteristics, marital status, sex, gender, gender identity, gender expression, pregnancy, age, sexual orientation, military or veteran status, citizenship, status as a victim of domestic violence, or any other protected classification under applicable federal, state, or local laws. This statement applies to all terms and conditions of employment. CMMB is committed to fostering an inclusive and accessible experience for all job seekers-- If reasonable accommodation is needed, you may contact us at humanresources@cmmb.org. 

How to apply

Visit our careers page for more information and click here to apply.

Location: Remote with 10% travel and 10% weekend/overnight

Click here to download job description. 

Overview

The Finance and Admin department is responsible for the provision of cross-cutting, client-focused services in the areas of accounting, budget, treasury, information technology, administration, risk management, and grants. These strategic, operational, knowledge and accountability-based services will add significant value to the successful fulfillment of CMMB’s global strategy.

Create systems of accounting and control to ensure that the assets of the organization are safeguarded and meet the internal and external reporting needs of the organization. Lead and develop a high-performing team, including hiring, coaching, and mentoring.

Responsibilities

Accounting Systems

• Ensure that the accounting systems provide Senior management with timely and accurate financial data.
• Ensure that the system meets all internal and external (Grantor, Municipalities, and Federal) reporting requirements and is in compliance with Generally Accepted Accounting Standards (GAAP) for audit purposes.

Staff and Department Administration 

• Supervise the management of the General Accounting section of the finance department.  Including General Accounting, accounts payable and accounts receivable and grants accounting. Daily monitoring of staff projects to ensure they are completed in a timely manner.

Financial Reports

• Direct staff in preparation of reports used in the operations of the organization.  These reports are prepared for External as well as Internal relationships and vary from consolidated reports to country performance.
• Examples of these reports include Quarterly Board of Trustee reports, Monthly management financials, Federal and other jurisdictional registration reports, such as the audited financial statements, as well as other ad hoc reports requested. Assist in the Preparation of the Federal Tax Return 990, Single Audit and form 5500 reporting.
• Guiding financial decisions by developing and monitoring policies and procedures.
• Evaluating and enhancing financial controls, Internally and externally.
• Analyzing and interpreting balance sheets, income statements, cash flow, and liabilities.
• Performing internal audits and financial risk assessments, as well as facilitating intervention strategies.
• Monitoring closing processes, billing, invoicing, expenses, reimbursements, and payroll administration.
• Coordinating and recording investments and maintaining fixed asset records.
• Documenting processes and ensuring compliance with financial management and accounting

Grants Management

• Determining funding needs for grants as well as advising on proper accounting and reporting.
• Coordinating and engaging with grant writers and administers on budgeting and reporting.
• Assist in managing timelines and deliverables as they relate to financial reporting.
• Preparing and monitoring budgets.
• Timely reporting internally and externally as defined.
• Responsible for all audits and statutory requirements concerning grants.

Other Responsibilities

• Manage all bank reconciliations and work with Treasury on Banking relationships.
• Attend as needed: Quarterly BOT meetings of the Finance, Pension Investment, and Audit committees, and staff Revenue Budget Committee and Benefits Committee.
• Work with Human Resources on Employee Health and Benefit Plan renewals.
• Lead the external audit managing deliverables and assisting in any audit responses.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; advising management on needed actions.
• This role also requires 10% of travel, 10% overnight and weekends.
• Note: These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.

Qualifications and Requirements

• Bachelor's degree in accounting, finance, or a similar field. CPA preferred but not required.
• At least 15 years' experience as a financial administrator, or similar.
• Advanced competency in financial management and accounting software.
• In-depth knowledge of accounting standards and industry regulations including grants accounts for non-profits
• Extensive experience in auditing and performance management.
• Superb organizational and time management abilities.
• Excellent leadership, communication, and collaboration skills
• Maintain professional and technical knowledge by attending continuing education courses.

Behavioral Competencies

Demonstrate CMMB’s core values in action:

• Collaboration: To work in partnership for locally sustainable solutions
• Love:  To embrace and be compassionate towards all people
• Excellence: To deliver sustainable, quality, and impactful results
• Accountability: To hold ourselves and each other to high ethical standards and practices, that maintains the good name of CMMB around the world
• Respect: To act always with integrity, and to value and honor the dignity of all.

Additional

• Integrity – personal and professional
• Leadership – must lead by example
• Ability to constantly manage multiple tasks simultaneously.
• Ability to change with a dynamic environment and manage stress of the change.
• Must be authorized to work in the United States.
• Comfortable working for a faith-based organization.

CMMB is committed to fair and equitable compensation practices

The starting pay range for this role for candidates in New York is $120,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This range may be different in other locations.

EEO Statement

At CMMB, we embrace diversity and demonstrate compassion towards all people—it is one of our core values. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. CMMB is proud to be an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. CMMB strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, creed or religion, color, national origin, disability, predisposing genetic characteristics, marital status, sex, gender, gender identity, gender expression, pregnancy, age, sexual orientation, military or veteran status, citizenship, status as a victim of domestic violence, or any other protected classification under applicable federal, state, or local laws. This statement applies to all terms and conditions of employment. CMMB is committed to fostering an inclusive and accessible experience for all job seekers-- If reasonable accommodation is needed, you may contact us at humanresources@cmmb.org. 

How to apply

Visit our careers page for more information and click here to apply.

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